MyLAVC Portal
User’s Guide Page



 Table of Contents…



The MyLAVC Portal User’s Guide

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Welcome to the MyLAVC Portal. The MyLAVC Portal is an online resource to help you communicate with your students and store and present information. This Guide is a list of instructions and explanations to help you get the most use out of this site.



Faculty Log In

The first step to using the Portal is to log in.

On Campus - PC

If you are logged in to your campus computer, then click the “Faculty Login” link at the top of the MyLAVC Portal website. If your computer is a PC, you will be presented with the opening screen (“My Classes” page) of the Portal.

On Campus - Mac

If your computer is a Mac, a login menu will appear with all your information already there, so…

Login Prompt


All you have to do is just click “OK” and then you will be presented with the opening screen (“My Classes” page) of the Portal.

However, if you are not using a computer on campus, then read the next section carefully…



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Off Campus - PC or Mac
If you are not on your campus computer, or at another faculty computer on campus, a login dialog box will appear (on both the PC’s and Mac’s) similar to this…

login

When you fill in your User Name, just in front of your regular campus userid, you will need to add the following…

lavc-domain\

So, if your campus userid is “smithjs”, then your user name for the MyLAVC Portal will be “lavc domain\smithjs”. Your password will remain the same as the one you use on campus.

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Demonstration of Faculty User Name
To see a demonstration of the login user name for faculty, just click the “Faculty/Staff” button in the “How Do I Login?” frame (see below) and you will be walked through the process.


If you are having difficulties logging in, especially from off-campus, there is an appendix at the end of this guide that provides some alternate login procedures.

Still Can’t Log In?

At the end of this document you will find Appendix A: Quick Login Procedures. This appendix provides instructions on how to log in to the Portal using different operating systems and browsers. If you are having difficulties logging in, you might want to check it out. Just go through the list of different scenarios and find the one that applies to you.


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Student Log In

Since the use of the Portal is voluntary, we are letting instructors take the lead on letting their students know to use the Portal. We wanted to let the faculty instruct their classes that they had portal resources available for their students. This way the students will only check the class portal when their instructor directs them there.

For students, logging in is the same whether they are on campus or off.

Students log in with their Student ID numbers

The student user name is “mylavc\(and then their Student Identification Number)”.

The student password is the numerical two-digit month and two-digit day of their birthday.

Example…

SIN: 88-123-1234
Birthday: March 21st

User name: mylavc\881231234
Password: 0321

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Demonstration of Student User Name
To see a demonstration of the login user name for students, just click the “Student” button in the “How Do I Login?” frame (see below) and you will be walked through the process.




Additional Login Resources

In the bottom right hand corner of the Portal Website you will find the “Login Video Tutorial”, a video which will demonstrate how to log in to the Portal.




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“My Classes” Page

After Logging in you will be presented with the opening screen and you should see a page like this (but without the numbers and arrows, see below for their explanation):


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What’s what on “My Classes” Page:

1. College wide announcements (you only control the ones you add).
2. List of all the classes you are teaching this semester.
3. A direct link to your email, just click and you are transferred to your email.
4. A direct link to district resources, like your class roster.
5. How-to videos demonstrating the different tools of the LAVC Portal.

Now, to select a class just click the title of the class on which you want to work. In my case I will select “Argumentation.”

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Individual Class Screen

When you first open your class you will see the “Individual Class Screen”. Your individual class screen opens to announcements.


Announcement




The screen opens up to any announcement you might have for your class. Here I have a welcome message. In a moment we will create a new Announcement.

On the left hand side is a menu of options. Clicking anyone of them will take you to a new screen where you can perform that function.

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Creating a New Announcement

But since we are here in “Announcements”, let’s make a new announcement. Each new announcement is located at the top, pushing previous announcements down. To do that just click the green “+” either at the top of the announcement where it says “+New” or at the bottom where it says “+Create New Announcement”. They both work the same. You just decide which one is most convenient.

Your new screen will be the “Announcement Editing Screen”.

Announcement Editor Screen



Here you have a simple editor like any word processing program. You just type in your message, change the color or size of your fonts, and you have an announcement. You can even include a link to a website if you would like.


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Editing or Deleting an Announcement

To edit or eliminate an announcement just go to the one of the two icons circled below.

• Click the “pad and pencil” icon to edit your announcement.
• Click the “X” to eliminate your announcement.




Creating a Web Hyperlink

Sometimes it might be useful to give the students a way to access a webpage from within your announcement. Using the built-in editor, it is possible to make a portion of your announcement text a hyperlink. To do so, follow these steps…

1. Highlight a portion of your text you wish to become the link that the students will need to click.

2. Select the icon in the editor that looks like a globe with a chain link.





Then, the following screen will appear where you put in your information.




Box # 1, “URL”, is where you write the URL (web link) for the website you want your students to be able to access.

Box # 2, “Target”, is very important. Here you need to click the “None” drop down menu and select “New Window” from the drop down menu. This will allow the new link to open up in a new window and not interfere with your current announcement.


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Syllabus\Documents

Now let’s talk about your class syllabus and other documents. This is the link that will allow you to upload all the resources you want to share with your class. Go to the left menu and click “Syllabus\Documents.” The window will look like this.




Here you can upload Word documents, PowerPoint presentations, Excel spreadsheets and videos. Think of this area as a file cabinet for resources you need for your class.

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Uploading Documents

To upload a document, just select either of the “Upload” options next to the green “+”. At the top right it just says “Upload”, while at the bottom left it says “Upload Documents”. They both work the same. You just decide which one is most convenient.

Please note:
When uploading to the Portal, make sure the file does not exceed 27 MB in size. If it is too large, it will not upload. Also, once you upload your files to the Portal, you cannot change their order (the sequence in which they are listed) unless you delete and re-upload them. However, you can change their names and add a description. If the sequence is really important, before uploading, consider organizing/arranging the materials in the order you want them to be listed and then upload them in that sequence.

After clicking “Upload”, the Following Screen appears (without the descriptions shown below)…





As the descriptions in the image above indicate, you just need to do three things.

1. Choose if you are uploading to this one class or to multiple classes.

2. Browse through your files and select the one(s) you want to put on the Portal.

3. Click “Upload” to complete the process.

That’s it.


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Discussions: Creating and Editing

Next we will discuss “Discussions”. By clicking the third item on the left hand side menu, you will arrive at the “Discussions” window. Below is the view of the discussion area before any discussion has been added.



Why Use Discussions?

There are several reasons why you might want to use a discussion in your class. You might want to…

1. Answer questions about assignments. Instead of answering individual emails, and repeating the same comment, you can have your student’s post their questions in a discussion and answer those questions once.

2. Post a discussion question to enhance your in-class discussions. Here you might have a question or topic you want your students to think about outside of class. You can post a topic here and let your students respond.

3. Have your students find resources and share them with the class. The discussion is an ideal forum to share ideas.

These are just a few, many other uses can be found for the use of discussions.


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Discussion Editing Window

To add a discussion, just click the green “+ Create New Discussion Topic” or you can click the green “+ New” near the top right of the “Discussions”. They both work the same. You just decide which one is more convenient. After clicking, the following screen will appear.




As you can see, the editor that you use to create Discussions is the same as the one you use for Announcements. You have all the tools to change the size and color of the font, bold, bullets etc.

When you have written your discussion, in my example above, I’ve already written mine, just click the “Save Discussion” button at the bottom of the screen and your discussion will be posted and look like the image below.




Buttons to Manage Discussions

Here are the explanations for the numbers in the image above…

1. By clicking the blue subject heading (here it is “Homework Assignment One”), you will be presented with a view of the topic. Once in the topic view, a person can write a response to the initial discussion post.

2. This group of buttons contains the editing tools for the discussion topic.

• Click the “pad and pencil” icon to edit your discussion.
• Click the “circle with the line through it” and that closes the discussion and does not allow for anyone else to add a post.
• Click the “X” to eliminate your discussion.

3. By clicking the “Create New Discussion Topic” you can create an entirely new discussion topic.

Additional Discussion Information

Looking closer at the “Discussions” window you will notice some column headings. Under “Replies” you can see how many answers you have had to your post topics. Under “Last Posted” you can see the date and time that the last post was made in your discussion.





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Embedding Videos in Announcements and Discussions

One great feature included in the portal is the ability to bring video from the internet directly into your class. You may use videos from sources such as PBS, Intellecom, TeacherTube, YouTube, Vimeo, or any of a number of other video storage services. Basically, you will be linking the video you want to share to your site. The video will still reside at the original site; you will just be connecting your site to that site.

You may also create your own videos, store them and share them using the portal (just remember the file size limit if you are using the Portal to store your videos).

Here’s how to connect to a YouTube video:

1. Find the video you wish to share.

2. Find the “embed code.” This is an “html” code that will provide the instructions to connect your site with the one where the video you wish to share is located. You should be able to get it from your source. Below is where you would find it in a YouTube site:





Remember, we are not using the regular web address. If we did, we would get the entire webpage. We just want the video. For that, all we need is the “embed code”.

3. Click where it says “Embed” and copy the embed code that appears.

4. Return to your editing screen where you want to post the video (that would be in either your Announcement or Discussion).

5. Type in your content, in this case (see below) I typed in the “Subject” and then a header for my discussion.





6. Click the “html” button at the bottom of the editor screen. This will change the screen to show the actual html code in your Announcement/Discussion.

7. Paste the embed code in the editor box you now see. It will look something like what’s shown below.






8. Click “Save Discussion” and you have your video. That’s it!




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Assignment Scales and Assignments

These are currently being redesigned to simplify the process of posting assignments and the resources students need to successfully complete the tasks. When the redesign is completed, entire instructions will be posted here.


Unofficial Roster

This roster is updated daily by the district and includes all your students who are now attending and those that have officially dropped your course.


Sign In Sheet


This is a roll sheet of your students that you can print out and pass around your class to take roll. Some instructors create spreadsheets to do this, but here is one already made for you. Currently it also shows up those students who have dropped or been dropped from the course. We are looking into just having enrolled students show up on the list, but that is dependent in what we receive from the district. Below is what the sheet looks like:






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Grade Scores

We are in the process of upgrading this feature to allow for the ability to keep records of all the class assignments on one spreadsheet. When that is accomplished, complete instructions will be posted here.


Course Copy

This is a great feature which will allow you to easily copy all your course documents over to your class in the following semester. This just gets easier and easier. However, be very careful! You will copy from the semester you have currently selected, by default that will be the current semester. You should check to make sure the currently selected semester is indeed the one you wish to copy from. If it’s not, change it!

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My Profile

Your profile page is a public page that provides your current students, as well as prospective students, with information about you and your class.

One Important Fact

Your profile page is a public page. Anyone and everyone will have access to this information, not just the students in your class. Do not post any information you would not want the world to see. If you have private information, just for your class, wait and post it directly in your class, such as your syllabus. There, only the students who are enrolled in your class will see it.

Initial Profile

To save you time and energy and provide students with limited information, a profile page is automatically created for all instructors. Included in that page is your name, email address and what classes you are teaching for that semester.

To add more information, just click “Edit Profile”. See below.



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Profile Editing Screen

After clicking on “Edit Profile”, below is what you should see…





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Notice, on this screen there is much more information you can upload to your Profile Page…

1. Photo Upload. Just “Browse” for a picture of yourself that you would like to upload, just like you browsed for documents on your computer to upload in your document section. When you find the photo you want, select it and the location of that photo will appear in the small window. Then click “Upload Photo” and your photo will be added to your Profile.

2. Profile Edit Form. In this area you will be able to add much of your basic information about yourself and your office hours.

3. Profile Body. In this editing box you may add any information you would like about you or your class. Just like your Discussions and Announcements you can create hyperlinks and insert videos.

When you’re finished inputting all the information you wish to add to your profile, just scroll down to the bottom and select, “Update Profile” and your profile will be published.

To get an idea of what you can put in your profile, take a look at what other instructors have done. Below is just one example…






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Appendix A: Quick Login Procedures

If the procedures outlined below don’t work for you, it could mean that your computer has some unique settings that will need to be modified. For more information about this issue, contact the Virtual Valley Help Desk.

If the normal login procedure outlined at the beginning of this guide does not apply to your situation, look for the procedure below that best applies to you…

When you are using the Portal ON CAMPUS…

And your computer is running Mac OS X…

And you are using Safari…

For ON-Campus Mac & OS X & Safari

Unfortunately, Safari is not an effective browser to use when working with the MyLAVC Portal. We strongly suggest that you use either Mozilla’s Firefox or Google’s Chrome.

When you are using the Portal OFF CAMPUS…

And your computer is running Windows Vista…

And you are using Internet Explorer 7

For OFF-Campus PC & Windows Vista & Internet Explorer 7
To login, just click on one of the login buttons…




and you should see a dialog box like this (of course, you fill in the blanks with your information; remember the “lavc-domain\”):




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Or you are using Internet Explorer 8…

For OFF-Campus PC & Windows Vista & Internet Explorer 8
To begin, you can click on one of the login buttons…



and you should see a dialog box like this (NOTE CAREFULLY: You should see “lavc-domain\” before your account name shown above the password field):





If not, click on “Use another account” and fill in the blanks with your information like this…




Of course, you fill in the blanks with your information.
IMPORTANT: Because you are logging in from off campus, you must add “lavc-domain\” in front of your usual user name. After you fill in the first field, then type in your normal password in the second field. Then, click “OK”.

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Or you are using Firefox 3.6…

For OFF-Campus PC & Windows Vista & Firefox 3.6
You can click on one of the login buttons…



and you should see a dialog box like this (of course, you fill in the blanks with your information; remember the “lavc-domain\”):



Or you are using Chrome…

For OFF-Campus PC & Windows Vista & Chrome

You can click on one of the login buttons…




and you should see a dialog box like this (of course, you fill in the blanks with your information; remember the “lavc-domain\”):




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And your computer is running Windows 7…

And you are using Internet Explorer 8…

For OFF-Campus PC & Windows 7 & Internet Explorer 8
To begin, you can click on one of the login buttons…



and you should see a dialog box like this (NOTE CAREFULLY: You should see “lavc-domain\” before your account name shown above the password field):




If not, then click on “Use another account” and fill in the blanks with your information like this…



Of course, you fill in the blanks with your information.
(IMPORTANT: Because you are logging in from off campus, you must add “lavc-domain\” in front of your usual user name.) After you have filled in the first field, in the second field, type in your normal password, then click “OK”.

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Or you are using Firefox 3.6…

For OFF-Campus PC & Windows 7 & Firefox 3.6
You can click on one of the login buttons…



and you should see a dialog box like this (of course, you fill in the blanks with your information; remember the “lavc-domain\”):




Or you are using Chrome…

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For OFF-Campus PC & Windows 7 & Chrome

You can click on one of the login buttons…



and you should see a dialog box like this (of course, you fill in the blanks with your information; remember the “lavc-domain\”):




And your computer is running Mac OS X…

And you are using Safari…

For OFF-Campus Mac & OS X & Safari

Unfortunately, Safari is not an effective browser to use when working with the MyLAVC Portal. We strongly suggest that you use either Mozilla’s Firefox or Google’s Chrome.
Or you are using Firefox 3.6…

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For OFF-Campus Mac & OS X & Firefox
When logging onto the MyLAVC Portal, you will notice that your User Name is blank and you will have to include the beginning part of your User Name, “lavc-domain\” and then your user id. You have that automatically when you log in on campus, but at home the space will be blank and you will have to type it in yourself.

Then just put in your normal password.



Or you are using Chrome…

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For OFF-Campus Mac & OS X & Chrome
When logging onto the MyLAVC Portal, you will notice that your User Name is blank will have to include the beginning part of your username, “lavc-domain\” and then your user id. You have that automatically when you log in on campus, but at home the space will be blank and you will have to type it in.
Then just put in your normal password.





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